JOB TITLE: FINANCE MANAGER
JOB GRADE: M2
SUPERVISOR: GENERAL MANAGER
To provide overall supervision and leadership of the Finance Department. Formulate and implement the financial and accounting policies and strategies of the Mukuba Hotel Limited and ensure up to date financial information is available to the Board, General Manager and Senior Management for decision making and to ensure adequate financial and accounting records and internal financial controls are established and maintained, and that all reporting requirements are met.
•Establish effective accounting and bookkeeping systems and procedures and oversees accounting services
•Establish and implement internal controls, and administrative systems, policies and procedures to ensure that Mukuba Hotel Limited’s day-to-day operational activities are efficient and effective, and are in-line with approved strategic initiatives and budgetary allocations
•Manage accounts payable, accounts receivable, purchasing, processing and receipting, payment of invoices, payroll and bills.
•Maintain parallel records of income and expenditure in financial database.
•Ensure adequate cash flow for the organization’s requirements, by monitoring all remittances, and preparing requests for funds as needed
•Prepare and present quarterly and yearly financial budgets and cash flow forecasts and works with management to actively monitor and understand budget variances.
•Prepare budgets and reports on expenditure by set deadlines.
•Ensure and review monthly financial statements from the accountant and prepare narrative reports for the review of the Board of Directors.
•Manage bank accounts and monitor reconciliations, transactions including electronic transfers, credit cards, and keeping track of signing authorities.
•Prepare documents and schedules for annual audit and liaises with auditors.
•Manage liquidity, investments, and foreign exchange per established policies and procedures.
•Work with the General Manager to proactively mitigate financial risks to the organization and its Board members
•Ensure that business activities and policies meet board policies and directions, as well as legislative requirements in Zambia.
•Recommend policies and procedures in areas encompassing finance and accounting, privacy, IT, compensation for the consideration of the General Manager and Board of directors.
•In close consultation with the General Manager establishe a relationship with each board member so that each individual has an opportunity to understand fully the key financial issues confronting the organization.
•Coordinate organization of AGMs, board and advisory committee meetings, including preparation and dissemination of background documents, hospitality arrangements, etc.
•Ensure reporting obligations to Zambia relevant bodies are completed in a timely and accurate fashion.
• Any other duties as may be assigned by the General Manager
•Bachelor of Accountancy degree and or professional qualification in relevant field
•Must be a registered member of the Zambia Institute of Chartered accountants (ZICA)
•Minimum of 8 years relevant experience in management or similar position
•High integrity and leadership capabilities
•Excellent Knowledge of risk analysis, budgeting and forecasting
•Working knowledge of accounting packages including Pastel accounting software
As stated above.
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