TP06 - ADMINISTRATIVE ASSISTANT (4) ( Permanent and Pensionable)
Employment Type: Permanent and Pensionable
Location: Head Office Ndola
Closing Date: July 03, 2026
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Job Description
To provide secretarial services to the respective officers in order to ensure smooth running of office
Key Responsibilities
- Organisation of Meetings: Prepares venues, agendas, and logistics promptly to ensure the smooth running of meetings and office operations.
- Maintenance of Records: Maintains accurate records of all incoming and outgoing correspondence, ensuring an efficient filing system for easy retrieval of documents.
- Appointments Management: Manages the appointments diary and reminds the superior of scheduled commitments to facilitate orderly and efficient business affairs.
- Reception & Screening: Receives visitors and telephone calls courteously, observing office etiquette to create a professional and welcoming environment.
- Drafting Correspondence: Drafts routine and precedent-based correspondence for the superior’s signature, ensuring accuracy and professionalism in communication.
- Office Administration: Supervises office cleanliness and ensures the availability of requisites, thereby promoting a positive image and reinforcing the company’s organisational culture
Minimum Qualifications
- Full Grade Twelve (12) School Certificate
- Diploma in Business Administration or Public Administration
- Membership of the relevant Professional Body
Preferred Qualifications
- Computer literate
- Good command of English
- Excellent Interpersonal Skills and Diplomacy.
Minimum Experience Required
- Minimum of two (2) years relevant work experience